Functions - suggest, release, distribute
Termflow is a web-based terminology management system that provides the infrastructure for a wide range of automated terminology workflows with many innovative additional benefits that make terminology management and terminology work an experience.
Basic functions
- Search existing terminology
- Process/update terminology
- Release terminology
- Translate terminology
- Set up seamless terminology management workflows
- Use of different monitoring functions
- Use of statistics
- Adjustment in relation to interfaces
- Clean-up of terminology in translation memories
Populating of the terminology database
- When populating the terminology database from a file: XLS(X)/CSV, TBX, MultiTerm XML (subject to charge)
- When populating the terminology database from a TMS: crossTerm (subject to charge)
- Creation of all attributes, picklists in line with the guidelines and specifications
Filtering and creation of new terminology
Terminology extraction from PDF, XLF and TXT
- Cross-checking of term candidates against existing terminology database and stop word lists (here term candidates that have already been rejected and filtered out are stored)
- Administration of stop word lists
Suggestion system (also auto-suggestion system)
- A suggestion can be submitted if a search term is not found
- Status of suggested term can be tracked and/or e-mail notification provided following a change of status
- Collection of all search terms in a statistics list, display of most frequently occurring search terms, if necessary direct transition to a term suggestion is possible
Reading the terminology
- Anonymous access (read rights) configurable
- Searching for and finding terminology using search function
- Selected additional attributes can be displayed (can also be configured as default)
Structure of terminology database
- Attribution on the concept level, language level, and term level possible
- Storage of history of all revisions/sequence of revisions in the database
- Related entries can be linked (also multiple links)
- Several entries can be merged and terminology entries can be split up
- Definition of mandatory fields
- Several database instances are possible per customer
User and workflow administration
- Use of preconfigured user groups (administrator, reader, approver, terminologist)
- Creation of new user groups
- Editing of group rights
- User administration (creation and assignment to groups)
- Assignment of users to languages
- Use of preconfigured workflows (individual projects and linked project management)
- Development of proprietary customer-specific workflows
- Retroactive correction of user assignments in work projects
Notification function
- Sending of questions or comments as part of the project processing
- Commenting on existing entries and sending of comments
- Saving of questions and answers
Interfaces
- Export to CSV and TBX in a specified layout is possible at any time
- Interface to Across (locally at Transline or at customer's in-house server) and with Multi-Term, additional interfaces are planned
Communication workflow
- Notification regarding task packages via e-mail to assigned persons using Weblink
- Automatic forwarding and monitoring of deadlines
- Automatic dispatch of reminders and mapping of escalation scenarios
- Adaptation of preconfigured e-mail templates to individual customer requirements
Statistics
- Logging of the frequency of search terms
- Evaluation of processing periods in the project
- Evaluation of database (number of terms in projects, number of terms with certain attributes and processing states)